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Monthly Archives: February 2024

That Weird Feeling When Someone Attends to Your Needs

There is often subtle unease or vulnerability when another person identifies and attends to your emotional or practical needs before you ask. Even as they are attending to you, why might you feel strangely rattled or intruded upon by having your underlying feelings anticipated and met in this way?

Expectations

Part of the strangeness seems to be linked to our expectations around emotional autonomy in relationships. It might be because we assume we must self-manage feelings, not burden others unprompted, and disguise any weakness. So when someone sees through our façades and reaches out with support, it can feel jarringly unfamiliar. There is awkwardness adjusting to a new way of relating where masking distress is no longer accepted or expected.

Self-Image

Additionally, admitting needs may endanger our own resourcefulness or positive self-image. To remain strong and unaffected is easier than acknowledging where we genuinely need empathy or assistance. Conceding our emotional gaps confronts us with difficult realities about ourselves. Having someone respond caringly can dredge up shame before that nurturing registers as comfort. It takes time to overcome our reflexive impulse to deny needs that contradict the identities we aspire to.

Psychological Safety

Beneath the discomfort may also lurk trust issues around vulnerability. Emotions expose our innermost selves. Letting someone in to perceive and attend to that sensitive dimension means lowering barriers and giving up some degree of control. Psychologically, it signals dependence on their benevolence versus total self-sufficiency. With support inevitably comes some loss of authority over how we might want to be perceived. Even caring assistance can seem invasive before safety takes root.

While emotional caretaking intends to heal and bond, the path to welcoming nurture over isolation is not always smooth or instant. The vulnerability of relinquishing façades, acknowledging needs, and opening up to help all disrupt our status quo. By naming these sources of weirdness, perhaps the tensions around receiving compassionate support become less of a bewildering hurdle. Gradually, we learn to receive grace and attend to one another’s emotions without threatening inner resolve or identity. The discomfort slowly fades as emotional interdependence replaces sole self-reliance.

Summary

In essence, the discomfort we may feel when someone attends to our emotional needs often stems from unfamiliarity with true interdependence, unwillingness to show vulnerability, and a cultural overemphasis on extreme self-reliance. We expect to conceal any weakness, deny needing support, and handle distress alone without imposing on others. So when another person perceptively senses unvoiced feelings and reaches out to care for our inner experiences, it can feel weirdly intrusive. Even compassionate emotional caretaking jars notions of autonomy and challenges our reflexes to hide perceived flaws or shortcomings behind façade of capability. Yet suppressing needs creates isolation, and makes it so much more likely our needs will go unmet. Perhaps by better understanding the common strangeness behind receiving others’ attention, we can grow into truer communities where attending to one another’s unspoken needs and hopes is simply what love requires.

Power or Profits – You Can’t Have Both

“Command-and-control is less and less the model for how the world works. Hierarchies, with their emphasis on obedience and conformity, are ill-suited for a modern economy in which knowledge workers must improvise and bend the rules.”

~ Gary Hamel

Organisations often face a tradeoff between distributing power to lower level employees (and thereby increasing innovation and productivity) versus maximising management power and control. The traditional hierarchical structure concentrates decision-making authority with senior managers. While this enables top-down control and accountability, it can come at the expense of agility, innovation, and employee empowerment.

Some argue that pushing down real power and autonomy to rank-and-file workers or frontline staff threatens the traditional managerial chain of command. And this may be true. However, the counterargument is that empowered employees with a voice in key decisions, access to resources, and fewer bureaucratic constraints are more engaged, productive, and creative.

Studies of organisations that have “flattened” their traditionally steep hierarchies show they often outperform their more top-down competitors. Giving teams ownership of projects and problems paired with accountability for outcomes can drive faster iteration, customer focus, and solutions that leverage insider knowledge.

However, power distribution introduces messy realities to the tidy organisational chart. Concerns around losing control can make management reluctant to adopt more decentralised structures. And managers oppose changes seen as diluting their status or job security. The instinct is often to limit autonomy to non-critical functions.

So organisations face a stark choice between retaining centralised control or pushing down power to unlock greater innovation and responsiveness. The reality is you cannot have both tightly held managerial authority and the agility enabled by widespread employee empowerment. Attempts to blend elements of both will inevitably lead to confused systems with conflicting priorities.

Organisations have a choice – commit fully to either top-down control or bottom-up autonomy. There are reasonable argumentsfor both options. But make no mistake – compromising between the two by granting partial empowerment on select issues resolves nothing. It brings only greater frustration and deteriorating morale over time. Organisations have the choice of direction for the organisation and its culture – management power or burgeoning profits. The middle ground is ultimately untenable.

Further Reading

Lilla, M. (2024, February 26). Against managerialism. Current Affairs. https://www.currentaffairs.org/2024/02/against-managerialism

Probing the Collective Mind: Organisational Psychotherapy

Organisations, like human beings, have a complex psyche. This collective psyche transcends individual perceptions, emerging from the interactions of members. Just as our minds have conscious and subconscious parts, so too organisations develop collective ways of perceiving, operating and relating that often remain unspoken or unobserved.

Identifying and settling tensions within the organisational psyche can facilitate growth, resilience and better commitment to purpose – the domain of organisational psychotherapy. I work as a consultant to companies, charities, public sector bodies and community groups to evaluate and nurture organisational mental health by helping them surface and reflect on shared consciousness.

Some key questions we explore through Organisational Psychotherapy:

  • What visible and invisible narratives shape this organisation’s culture and choices?
  • Where might discordant group emotions or motivations cause strain?
  • How equitable and inclusive are existing customs and systems? Do they fully utilise organisational diversity?
  • How do past shared experiences or traumas continue to affect organisational patterns?

I employ methods including extensive stakeholder interviews, observation of gatherings and operations, surveys, communication pattern analysis and existing research on the organisation.

I then provide perspective on the organisational psyche identified through discovery – covering areas from conflicts between principles and practices to the impact of founder stories on current aims. My observations seek to help organisations consciously evolve their psyche for mutually positive outcomes rather than reacting only to surface performance indicators.

In developing insights into organisational psyche, I incorporate models like Edgar Schein’s levels of organisational culture. This identifies artifacts, espoused beliefs, and shared underlying assumptions that together form the collective mindset. By probing beyond visible structures into deeper assumptions groups hold about themselves and wider reality, organisational psychotherapy can advocate for purposeful evolution rather than being locked in to habitual patterns or beliefs.

Just as personal therapy provides individuals support for self-knowledge and growth, organisational psychotherapy offers this at the collective level. My calling is helping groups access healthy psyches tuned to members’ shared humanity, their collective needs, and the greater social good.

Questioning Workplace Culture

As we explore new ways to improve how organisations function, some suggest looking at the concept of a “collective psyche.” This means recognising shared ways of thinking and acting that develop in work cultures over time.

Do you see evidence that workgroups adopt common outlooks and responses based on past experiences? Have you noticed certain “vibes” or unwritten rules shaping your workplaces? Things like what gets talked about or whose voices carry weight? If so, you may have witnessed signs of the organisational psyche.

My experience shows that often these cultural patterns go unexplored, even as they limit a company’s success or employee happiness. There may be ingrained ways of excluding people or communicating that uphold old biases. Or deep wounds from events such as layoffs that linger silently for years, killing morale and trust.

Unpacking this organisational “baggage” requires openly examining the collective psyche – facilitating honest reflections on workplace culture by those within it. This can uncover why teams act in contradictory or counterproductive ways despite stated values or policies.

While some dispute whether organisations have a “mind” beyond individuals, I frequently see signs that they do develop shared ways of thinking, passed down over the years. These may include unspoken rules about conflict, success measures valued over ethics, or tendencies to privilege certain groups’ ideas.

My message is simply that by talking openly about these cultural patterns as part of improving workplaces, companies have much to gain. There are always more positive, equitable ways for employees to coexist and collaborate. Organisations can choose to commit to ongoing self-reflection and evolution to make this a reality.

So may I invite you to notice group dynamics in your workplace. And consider advocating for culture introspection aimed at growth rather than judgment or blame. There is promise in recognising companies as having complex collective psyches inviting continuous care beyond restructuring initiatives. Perhaps it takes a village* to raise an organisation, too.

Note:

“Perhaps it takes a village to raise an organisation too” – is a play on the phrase “it takes a village to raise a child.” The idea behind that phrase is that no parent can single-handedly provide everything a child needs to mature into a well-adjusted adult. Successful upbringing requires an entire supportive community or “village” of people – parents, teachers, mentors, friends etc. – continually nurturing the child’s development.

Here we extend this metaphor to apply to organisations and workplaces as well. Just as a child needs whole communities of support, so too may organisations require more holistic “villages” iaround them to sustain positive cultural change. Relying solely on the efforts of leaders or executives is unlikely to transform entrenched workplace dynamics on its own.

True shifts in organisational psyche need to involve people at all levels engaging in self-analysis and reflection, speaking up on needed changes, building trust, and continuously evolving interpersonal habits and norms. It can’t and won’t be driven through top-down mandates or policy tweaks. The entire workplace community, including customers, partners etc., can become a village dedicated to positive organisational development, health and maturation over time.

In essence, systemic transformation requires engagement and ownership across an entire “village”. Just as healthy childhood development is a communal process, so too may be nurturing organisational culture. It is ambitious and complex work demanding community-driven change rather than quick fixes. But this holistic, village-focused approach holds real promise for creating more conscious, equitable and purpose-driven workplace cultures.

So in summary, I aim to invite readers towards this more collective understanding of organisational development – recognising it as long-term cultural evolution requiring supportive communities, not temporary quick fixes. The organisational village, so to speak, is instrumental in liberating the organisational psyche to realise its full potential.

 

You May Find This Disconcerting

Organisational psychotherapists have an unusual approach to helping people that some might find quite disconcerting. When advising on jobs, relationships, or life decisions, we don’t just take requests at face value. Instead, we dig deeper using the Antimatter Principle.

The goal is to aid people in surfacing the hidden motivations underlying what people say they need. We often ask “Why?” to expose emotional needs and deeper values driving behaviour. And admittedly this persistent probing makes many uncomfortable, at least initially.

We find ourselves constantly asking “Why?” Not just once, but repetitively, until our clients get to the heart of the matter. We’re looking for folks to understand their underlying motivations – the fundamental emotional, psychological or values-based drivers behind their stated wants and requests.

For example, say someone asks for advice on finding a new job with better pay. We could just look at open positions and salaries, making recommendations based on those factors.

But instead, we might ask “Why?” in an attempt to surface their assumptyions and beliefs, and to help them uncover their motivations.

Perhaps they want higher pay because they feel unappreciated in their work. Maybe it’s about financing kids’ education. Or it could be dreaming of a new house. There may even be a desire to boost self-esteem or a sense of self-worth tied to income level.

These motivations are powerful drivers of the stated need. Ttruly helping people requires understanding those underlying emotional needs and values behind the surface-level request.

So we might continue asking “Why?” until their motivation reveals itself to them. With that understanding, we’re able to reflect on jobs or other solutions that may work far better than just chasing higher pay. We uncover approaches that align with their deepest needs, not just the transactional request.

Clearly, repetitively asking “Why?” in attempts to unearth hidden motivations is an unusual approach. And yes, some may understandably find this probing style uncomfortable or disconcerting at first. (Clean Language can help)

But time and again I’ve seen the aha moments this approach delivers as people’s motivations come to the surface. And it’s helped friends, family and clients find outcomes better tailored to their previously unstated and unconcious needs.

That ability to uncover and serve people’s underlying emotional drivers we call the Antimatter Principle. These hidden motivations power much of human behavior. Bringing them to the surface releases energy capable of transforming outcomes in positive ways.

So if in working with an organisational psychotherapist you ever feel we’re responding oddly or asking too many follow-up “Why’s,” this principle likely explains it. We simply believe that to truly help people, we must do the work of supporting the discovery of their deeper motivations and needs.

The Needs of Employees: What’s at Stake for Businesses

Employees are the backbone of any successful business. Their performance and satisfaction directly impacts a company’s bottom line. This means businesses have a vested interest in attending to the needs of their workforce. However, doing so requires commitment and resources. What exactly is at stake when it comes to meeting employee needs? Let’s explore the potential risks and rewards underpinning the Antimatter Principle.

What Businesses Stand to Lose

Ignoring employee needs can be costly for companies in many ways:

  • Reduced productivity and performance: Employees who feel their needs aren’t being met are less motivated, engaged, and productive at work. This negatively impacts the quality and efficiency of their output.
  • Higher turnover: Dissatisfied workers are more likely to leave their jobs in search of better opportunities. High turnover disrupts operations and incurs substantial replacement costs.
  • Damaged employer brand: News of poor working conditions and unmet needs spreads quickly. This damages a company’s reputation as an employer, making it harder to attract and retain top talent.
  • Litigation risks: Disgruntled employees may take legal action over issues like discrimination, harassment, unsafe working conditions, privacy, or wage violations. Lawsuits are both expensive and damaging PR-wise.
  • Toxic culture: Ignoring needs can breed negativity, resentment, and low morale among staff. This creates a stressful, unmotivated culture that further reduces productivity.

What Businesses Stand to Gain

On the flip side, making employee needs a priority and attending to them a intrinsic part of BAU can pay off tremendously:

  • Improved recruitment and retention: Employees are drawn to supportive companies with great benefits, culture, and working conditions. Catering to needs helps attract and retain top talent.
  • Higher productivity: Employees who feel their needs are met work more effectively and deliver better results. A happy, healthy workforce is a productive workforce.
  • Enhanced loyalty and engagement: When companies show they care, employees respond with greater commitment, passion, and loyalty. This directly fuels performance.
  • Better customer service: Needs like training and empowerment equip staff to deliver exceptional service that keeps customers happy and loyal.
  • Reduced risks: Addressing needs like safety and wellness protects staff while minimising potential injuries, lawsuits, and PR crises.
  • Employer brand building: Exceptional benefits, culture, and practices earn rave reviews from staff. This builds a company’s reputation as a premier employer.

The Takeaway

While it requires investment, making employee needs a priority provides significant upside for businesses. On the other hand, ignoring needs exposes companies to major risks and hidden costs. The message is clear: by taking care of the needs of employees, businesses also take care of their own interests. The potential rewards of meeting needs make it a win-win proposition.

A Message For the Media

News of Organisational Psychotherapy will captivate your audience and sell headlines. The work reveals innovative ways to strengthen communities, unlock human potential, and pave the path to a brighter future. By covering this topic, you provide your readers with hope and help spread ideas that could change millions of lives for the better. This research offers clear guidance to improve workplaces, and society at large too.

Your reporting and analysis will empower people to implement the findings in their own lives and communities. Be at the forefront of spotlighting a roadmap to prosperity and social cohesion. Set the agenda for constructive change by making this field accessible through your platform. The public needs to know how they can create positive change. When people are informed and inspired, they will rise up and put these ideas into action.

This is your opportunity to tell an uplifting story that sticks with readers and spurs real impact.

Time Yet for Organisational Psychotherapy?

The Software Crisis is but a Symptom

The “software crisis” plaguing the tech industry for more that 50 years reflects a broader crisis spanning business, society, and our species. At its core is our inability as a species to fully grasp and manage rapidly change and wicked problems, both. But this crisis manifests in different ways across multiple levels of human endeavours.

The Business Crisis Begets the Software Crisis

In business, intense competition, shifting customer demands, changing social expectations, and disruption make consistent success an elusive goal. In society, we face polarisation, inequality, and loss of social cohesion. As a species, our advanced civilisation has exceeded our innate cognitive capacities. We are overwhelmed by the world we’ve created.

The Societal Crisis Begets the Business Crisis

The software crisis is just a symptom of crises in business, society, and our human systems as a whole. To truly address it, solutions are needed at each level. Organisational psychotherapy can help provide a framework for shared reflection and treatment.

Business operates within a broader social context beset by polarisation, inequality, and eroding social cohesion. Society’s challenges become business’s challenges.

When society tacitly promotes individual gain over collective well-being, so does business. When civil discourse and trust decline, companies struggle to collaborate. When opportunity is not distributed broadly, markets suffer.

Business could help lead society forward. But first, society must create conditions where ethics and human dignity come before efficiency and profits. By reflecting society’s imbalances, business contributes to the social crisis.

Organisational Psychotherapy Offers a Way Forward

Just as individual psychotherapy helps people gain self-understanding to heal, organisational psychotherapy facilitates collective self-reflection to foster change in groups, companies, systems, societies and the species. It surfaces the dysfunctional patterns that maintain the status quo.

Applications

Applied to the software crisis, organisational psychotherapy invites examination of the beliefs, behaviors, and power dynamics across the tech industry that contribute to the many and perrenial chronic failures. It enables new understandings and behaviors to emerge.

Similarly, organisational psychotherapy addresses dysfunctional aspects of business culture and society that exacerbate our challenges and frustrates our needs. It helps groups align around shared purpose, and adapt.

Ultimately, organisational psychotherapy a.k.a. collective psychotherapy is about creating the conditions for species learning. As we confront crises across business, society, and our species, we might benefit from the capacity for honest inquiry, collective problem-solving, and continuous learning. Organisational psychotherapy can guide that evolutionary process. The software crisis and beyond provide an opportunity for our organisations, businesses, societies, and species to increase our enlightenment. But we must be willing to courageously examine ourselves along the way.

Outdated Beliefs Get in the Way

Many organisations today seem stuck in a pattern of missed opportunities and mediocrity. They work hard, but never achieve their potential for dignity, joy, and shared prosperity.

The key reason is that most organisations cling to outdated assumptions and beliefs about the world of work – assumptions and beliefs that hold them back. Their mental models of how business works are based on premises that were, maybe, relevant decades ago but have long since become obsolete.

For example, a common outdated belief is that decision quality is higher when decisions flow through strict organisational hierarchies, when flatter structures often foster faster innovation and improved decison quality, both.

Another toxic belief is that loyal, long-term employees are an organisation’s greatest asset. But in the modern workplace, it’s the relationships between employees that promotes prosperity and fresh thinking.

The world moves fast today. What made an organisation dominant 10 or even 5 years ago no longer guarantees success. The leaders and companies that dump outdated assumptions and beliefs about how things work are positioned to achieve their aspirations.

By continually questioning their premises and mental models, organisations can recognise where staus quo wisdom no longer applies. They can pivot rapidly rather than being mired in he past. And they can pursue innovative opportunities for atteding to folks’ needs, instead of sticking to familiar but lame and dysfuntional practices.

Shedding outdated beliefs at all levels is the only reliable way for an organisation to keep achieving extraordinary results in a world of accelerating change. The companies that realise this will be poised for progress in the years ahead.

Management Shortchanges Employees At Every Turn

In many companies, management imposes policies and practices that end up costing employees in major ways. Despite no clear business benefits, executives and middle management, both, make decisions and pursue approaches that hurt workers’ wallets, productivity and well-being.

Can we ever expect a healty, productive and mutually beneficial community of relationships to emerge from a foundation of naked exploitation?

Example: RTO

One example is Return to Office mandates after COVID, but this is just a symptom of a broader issue – management making decisions without considering employees’ needs and blythe ignorance of the consequences. (Or is it mendacity? For example, Wage Theft – estimates suggest wage theft costs U.S. workers $15-50 billion per year, more than is lost to robbery and theft combined.).

Shall We Count the Ways?

“How do I love thee?
Let me count the ways.
I love thee to the depth and breadth and height
My soul can reach, when feeling out of sight
For the ends of being and ideal grace.”

~ Elizabeth Barrett Browning

Other common ways managers financially and personally cost staff include:

  • Stagnant wages and lack of raises, even despite rising costs of living
  • Minimal spending on employee training and career development
  • Avoiding the costs of effective health and safety and wellness programmes
  • Mandating outdated tools, working practices, organisational structures, and systems, that hinder productivity vs new approaches
  • All talk, no action on diversity, equity and inclusion initiatives – “DEI Theatre”
  • Ever rising C-suite salaries, bonuses and perks while rank and file see ever-shrinking benefits
  • Lack of flexibility for work-life balance, leading to workers’ lives and earnings being disrupted by having to change jobs

Many companies view workers as nothing more than a cost to be minimised. Executives are disconnected from the employee experience. They pursue shareholder value at the expense of the workforce.

But organisations suffer when employees are not valued. Disengagement, burnout and high turnover follow. Customer satisfaction dips as unhappy employees deliver poor service. Innovation and performance decline.

Conclusion

The poor treatment of employees by management seems deeply ingrained in corporate structures and business school teachings. But are there solutions, or is management simply an irredeemable concept?

Some argue that these problems can be addressed through better laws and regulations, such as higher minimum wages, stronger health and safety protections, limits on executive compensation, and empowering workers’ rights to organise. Management training programs could also be reformed to prioritise employee wellbeing over short-term profits.

However, others contend that management by its very nature is exploitative. The hierarchical structure gives disproportionate power to executives and shareholders beholden to capitalism’s pursuit of power-holders’ wellbeing, efficiency, and profit maximization. Workers will always be squeezed under the management yoke

Radical solutions propose democratising the workplace through cooperatives, employee representation and ownership, worker representation on boards, and decentralised decision-making. But can these ideas scale successfully?

Perhaps the answer lies in a mixed approach. Pragmatic reforms to improve life for workers within current corporate models, paired with incubating alternative organisational structures that give workers an equal voice, or even the whip hand (Cf. servant leadership).

There are no easy solutions, but can we continue to accept the status quo of management blatantly and egregiously exploiting employees? Can we find a system that upholds dignity, justice and shared prosperity? Workers are assets to invest in, not costs to cut. Might we have faith that through insight, integrity and innovation, business can empower rather than extract from the workforce? The path will not be quick or easy, but progress remains possible through partnership across sectors and persistence despite setbacks.

For a model of how such an oganisation might look like – and feel like from both the workers’, managers’, and customers’ perspectives – you might like to read my latest book “Quintessence“.

Afterword

What practices have you seen, good or bad, that reveal how a company truly views its employees? Share your thoughts on when management’s decisions cost or benefit workers.

The Why of FlowChain: Deliberate Continuous Improvement

In my career, working with hundreds of companies, I’ve almost never seen organisations* take a truly deliberate approach to continuous improvement. It’s nearly always treated as an afterthought or add-on to business-as-usual (BAU). But real transformation requires making continuous improvement an integral and core part of daily work. This is the “why” behind FlowChain – enabling deliberate, in-band continuous improvement.

In other words, applying the same disciplines from product development, delivery, etc. to the business (sic) of delivering continuous improvements  – continuously improving the way the work works.

What Is FlowChain?

So what is FlowChain? At its core, it is a system for managing flow – both the flow of outputs and the flow of improvements to the way the work works, concurrently and by the same means. And by “flow”, I mean the steady progress of work from request to completion through all steps in a process. Flow is optimised when the right work is happening at the right time by the right people. Roadblocks, delays, and waste are minimised or eliminated.

Flow

Optimising flow delivers the following benefits:

  • Increased productivity – less time wasted, more work completed
  • Improved quality – fewer defects, rework minimised
  • Better customer service – faster response times, reliability
  • Higher employee engagement – less frustration, more joy

But achieving flow requires continuous improvement. Problems must be made visible. Waste must be reduced iteratively. Roadblocks must be cleared continuously.

This is why FlowChain incorporates improvement into its regular rhythm. Each cycle follows a deliberate sequence:

  • Plan – Select and sequence the upcoming work.
  • Execute – Complete the work while tackling issues.
  • Review – Analyse completed work and identify improvements.
  • Adjust – Make changes to improve flow.

Unlike most continuous improvement efforts – that are separate from BAU – FlowChain makes improvement an integral in-band activity. The rapid cycles provide frequent opportunities to reflect, gain insights, and act.

Compounding Benefits

Over time, the compounding benefits are immense. Teams develop a “flow habit”, where improving flow becomes second nature. Powerful capabilities like root cause analysis, A3 problem-solving, improvement katas, and change management are honed.

In my experience, this deliberate approach is transformative. Teams gain tremendous agency to systematically improve their own flow. The organisation as a whole cultivates a culture of continuous improvement. And customers experience ever-better service and responsiveness.

The “why” of FlowChain is simple – create focus, visibility, accountability, and agency to drive continuous improvement. The results – ever better flow, reduced waste, and sustainable transformation. Deliberate, in-band continuous improvement stops being an aspiration and becomes a reality.

*Ask me about the exception.

Should We Adopt Agile?

Following on from my previous post concerning surfacing and reflecting on shared assumptions and beliefs about work, here are ten reflective questions for an executive considering flexible software development approaches:

  1. What are our priorities – speed, adaptability, innovation, quality, predictability? How should our processes align*?
  2. Do our teams thrive with more autonomy, or require structure from leadership?
  3. Are staff skills best leveraged through specialisation or multi-skilling and cross-functional collaboration?
  4. How much do we value rapid delivery versus long-term planning and building of long-term capabilities?
  5. Can our culture accept constant change versus needing firm commitments to e.g. delivery dates, feature sets, etc?
  6. Is our leadership comfortable ceding some control over how work gets done?
  7. Do our metrics reflect outcomes, outputs, value delivered, or needs met? Should we measure differently?
  8. Is transparency into work progress more valuable than formal milestones?
  9. Do we believe in Minimal Viable Products over Big Design Up Front?
  10. Are we open to new ideas or convinced our current ways of working work best? How much research have we done?

*I.E. What approach will best ensure our organisation’s processes, systems and structures are optimally configured to support our priorities and goals, around both software development and our wider business?

 

Note: Many more than these ten questions could be relevant to the headline topic. I encourage and invite you to try asking your favourite chatbot for more questions to consider.

Also note: Given the preponderance of proselytisation for the Agile approach currently found on the Internet, I would not recommend asking your chatbot “Should we adopt Agile?” directly. Unbiased and considered advice will NOT be forthcoming.

What Do You Believe?

[Tl;Dr Ten questions for the busy executive to prompt self-examination]

By way of illustrating the intersection between current AI and Organisational Psychotherapy, here are ten AI-suggested* reflective questions for the business executive related to collective assumptions and beliefs about work:

  1. What core assumptions do we hold about what motivates employees? How might those impact our leadership style and company culture?
  2. Do we believe work should primarily be about productivity or fulfillment? How does that shape our policies around work-life balance?
  3. What are our beliefs around hierarchy and top-down leadership? Could a more collaborative model unlock more creativity?
  4. Are we open to re-examining traditional perspectives on things like remote work, flexible hours, or results-focused goals?
  5. Do we view employees as expendable assets or vital stakeholders? How does that perspective influence retention and turnover?
  6. Do we believe work requires oversight and control to be done well, or that autonomy drives better outcomes?
  7. Do we assume all employees are motivated by the same things like money or status? How could we better incorporate individual motivators?
  8. Are we clinging to any outdated models of what a successful workplace looks like? What new data or examples contradict our assumptions?
  9. Do we recognise generational differences in perspectives around things like work ethic, loyalty, and fulfillment?
  10. Are any of our beliefs around hard work or merit holding back disadvantaged groups? What biases might we recognise and rethink?

With help from any of the now numerous AI chatbots*, the busy executive can easily and quickly generate such questions to assist in e.g. collective self-reflection.

*The above list was generated via ClaudeAI

The Urge to Keep People Busy (And Why It Doesn’t Work)

In many workplaces, there is an underlying pressure to keep employees constantly busy. The thinking goes that if people have any downtime at work, that time is wasted and money is being left on the table. This leads managers and leaders to pile more and more work onto employees’ plates in an effort to extract maximum productivity. However, this approach is actually counterproductive.

Software companies tend to be prime examples of this misguided busywork culture. There is often intense pressure to continually release new features and upgrades to products. The development team is expected to churn out a steady stream of product increments to show that they are adding value. However, much of this activity becomes useless busywork after a certain point.

Queueing Theory 101

This phenomenon can be explained by queueing theory – the mathematical study of waiting in lines. As Tom DeMarco wrote in “Slack: Getting Past Burnout, Busywork, and the Myth of Total Efficiency”, workers and tasks in a company form a queueing system. If all workers are 100% utilised, queues grow infinitely long and lead times stretch without bound. Companies need slack resources to absorb variation. Trying to keep everyone 100% busy all the time is thus self-defeating.

The Human Dimension

Studies have also shown that human cognitive resources are finite. We all have a limited capacity for productive focus and good decision making each day. Piling on more and more tasks leaves less mental energy for each task. Workers become ineffective at judging what activities are truly important versus those just designed to fill time. The quality of output suffers even as teams scramble to check more boxes.

Additionally, constant busyness leads to burnout over the long run. Workers never get the chance to recharge because they jump from one urgent task to the next. The resultant stress and exhaustion eventually sap motivation and creativity.

Alternative: Focus

Instead of keeping people busy for the sake of looking productive, organisations might choose to create focus. When clear priorities are set, teams have the space to deeply engage with tasks that really further core goals and objectives. Quality output that moves the needle earns more than quantity of output or hours logged.

Rather than endlessly generating and implementing new product features, software teams can choose to carefully consider business objectives and what features will have the biggest impact. Saying “no” to nonessential work is often healthier than taking it on just to keep programmers coding around the clock. Less can truly be more when it comes to productive and innovative software teams.

The Benefits of Downtime

In knowledge economy workplaces, ongoing learning uplifts both individual and organisational success. However, prioritising constant busyness leaves little room for employees to actively absorb new information or develop additional skills. Building protected time for learning into work schedules is thus hugely beneficial compared to attempting to eliminate all downtime.

Sufficient breathing room between intensive assignments provides cognitive space for individuals to deeply internalize and contextualise what they have already worked on. Lessons sink in better when folks have moments to pause and reflect on how the dots connect. Such periodic integration of experiences builds flexible knowledge that better transfers to future contexts.

Dedicated downtime also makes room for individuals to proactively seek out cutting edge knowledge in their domain. Workers use the time to read journals, take online courses, attend conferences, engage mentors and collaborate with peers in the field. Through these networks, they rapidly update understanding and hone best practices awareness. Organisations thrive when individuals return to apply these learnings to internal initiatives.

Importantly,downtime allows employees to pursue self-directed skill building aligned to their own person al and career needs, not just immediate organisational requirements. When individuals direct their own learning, intrinsic motivations energise mastery far beyond what imposed trainings can deliver. Carving space for self-improvement helps attract and retain top talent as well.

Of course, workers also benefit from downtime that simply allows their brains to recharge after intense problem solving. Neural networks expend significant energy forming new connections demanded by complex tasks. Regular periods of low external stimuli are crucial for restoring the actual physical infrastructure enabling learning in the first place.

Rather than something to eliminate through added busywork, downtime facilitates ongoing renewal that powers future performance. Knowledge workers’ most precious asset is the human capacity for rapidly acquiring and applying new understanding. Protecting time and space for learning may thus provide the highest organizational return on investment of any activity, busy or not.

Finally, downtime provides the space to surface and reflect on both personal and shared assumptions and beliefs about the way the work works (i.e. the opportunity for organisational psychotherapy, whether facilitated or self-directed).

Summary

The impulse to minimise any workspace downtime is understandable but misplaced. Workers and companies both thrive when space is made for deliberate thinking, creative ideation, restoration, reflection, and collaboration. The busiest person in the office is rarely the most productive or effective. Organisations migh better choose to create focus for employees rather than frenetic stimulation. Whether explained through queueing theory or basic human psychology, purposeful work will always trump mindless busyness.

Improving Human-to-Human Communication Through AI and Chatbots

For God’s sake, there is truly no longer any excuse for typos, misspellings, and grammatical errors in your posts, articles, and other writings.

Artificial intelligence (AI) and chatbots are transforming how we communicate. When integrated thoughtfully, this technology can optimise and enhance written communication between people. In this post, I’ll discuss some ways AI and chatbots can improve messaging, email, documentation, and other word-based interaction between humans.

Automated Proofreading and Editing

AI-powered writing tools already help by providing grammar and spelling checks. But newer capabilities can now also flag unclear phrasing, verbose language, overused words, and overly complex sentences. This aids writers in simplifying and refining their messaging before sending to a recipient. Readability statistics further help authors match their tone for the intended audience.

Summarisation and Translation Features

For long-form writing like reports or manuals, AI can generate a concise summary highlighting key facts, main takeaways, or action items. This allows collaborators or stakeholders to quickly grasp the essence before diving into the details. Meanwhile, instant translation functionality enables clear communication across language barriers.

Interactive Books

AI is also enhancing books through interactive elements powered by chatbots. Platforms like Ainklings.com allow authors to insert quizzes, discussion questions, exercises and other engaging features directly into the book text (or via sidecars). Readers can further highlight passages and interact with supplementary content related to the main narrative, enriching the reading experience.

Content Recommendations and Insights

Smart suggestions can enable more meaningful interactions through personalised recommendations. By analysing past correspondence as context, AI can prompt authors to include certain missing information, helpful examples, or reminders based on what the recipient would find useful. Language pattern analysis can also reveal insights for improving future discussions.

Automated Meeting Summaries and Notes

While AI currently struggles to match the creativity of human writing, it excels at capturing the salient points from meetings and presentations. Automated summaries of video sessions or collaborative spaces can save meeting participants time while ensuring everyone understands the key decisions or action items.

With thoughtful application, AI and chatbot tools can enhance understanding and engagement between people through better writing assistance, translation, summarisation, and recommendations. As these capabilities continue advancing, keeping the human audience at the center will be key to success.

Teams for the Flow Era

Teams that are capable of smoothly and swiftly reconfiguring themselves is becoming the norm in the software industry today. Rather than old-fashioned rigid structures and siloed employees, progressive organisations opt for a more fluid approach that allows for responsiveness to shifting conditions.

Team members work across multiple projects in these flexible arrangements, contributing versatile skills as needed and rearranging team composition to suit the task in hand. Situational leadership – a.k.a. Fellowship – emerges based on expertise instead of formal titles. With boundaries that allow copious and timely information sharing between interlocking teams, rapid coordination becomes commonplace.

Self-direction and mutual trust enable these dynamic teams. A strong, shared strategic purpose coupled with developmental training and organisational support gives members the confidence to take initiative without constant top-down control. Teammates understand how their piece connects, empowering local decision-making even as larger configurations reshape around evolving challenges.

This fluid team format creates adaptable organisations capable of smooth reprioritisation as demands change, unencumbered by bureaucratic processes. People, ideas and resources flow to each new focus area in turn, adjusting teaming patterns seamlessly to current priorities. Progress keeps pace with the opportunities and demands of the day.

Some continuity and purposeful guidance balances out the flux. Respected, experienced figures may anchor successive teaming waves, providing continuity of culture and knowledge transfer. As thought leaderBob Marshall describes in his acclaimed book ‘The Team Fruit Bowl’, fluid teams’ steadiness enables ongoing realignment around the organisation’s North Star.

Self-aligning, versatile teams represent the leading edge of organisational design today. Staying responsive without getting swept away, they ride currents of change toward transformative performance.

The Great British Worker Shortage: Flogging a Dead Horse

Recent headlines bemoan a British workforce apparently lacking motivation as employee shortages plague UK companies. But rather than dusting off the same stale carrot-and-stick strategies aimed at driving disengaged worker horses, a radical shift may be in order. What if leading organisations reinvented their entire mindset and systems to inspire authentic engagement?

Outmoded Assumptions

This seismic reinvention starts with rethinking assumptions:

  • Are tired coercion tactics truly the only solution, or are there unmet needs amongst our people?
  • Could under-tapped passions and purpose be awakened to fuel commitment?
  • What kind of workplace reimagining could kindle individual and collective potential?

Rather than tread the same dead paths, today’s visionary organisations are poised to pioneer reinvention rooted in understanding these human truths. Work can inspire meaning, camaraderie and self-actualisation towering far above merely showing up for a wage. But aspiting to these heights requires a fundamentally fresh lens.

Are we ready to reshape the canvas? What possibilities might emerge through a relationship-based reset? Read on to explore dead-end strategies of the past contrasted to pathways to engagement and symbiotic thriving…

Reinventing the Disengaged British Workforce

Here are 12 strategies often used by companies who find themselves riding a dead horse:

  1. Change riders: For example, appoint new managers. But rather than simply swap managers, why not build engagement teams to deeply enquire of unmotivated staff on their true passions and purposes?
  2. Buy a stronger whip: But harsher penalties or coercive measures usually backfire. Could tailored incentives that speak to intrinsic worker values be more sustainably motivating?
  3. Harness several dead horses together: Attempting to harness disengaged teams rarely breeds vitality. Should clarifying individual purpose come first before teaming to ignite motivation?
  4. Emulate the best practices of other dead horse riders: Trendy gimmicks gaining traction elsewhere may entertain briefly, but authentic and lasting motivation lives in practices tailored for your people.
  5. Outsource the ridership: Handing rein over to outsourced managers who lack connection to internal teams can further dissolve rapport and purpose. Regular grassroots engagement from the organisation can rebuild relationships.
  6. Affirm that “this is the way we have always done things”: Preserving status quo processes may provide familiarity but squelches the innovation and empowerment today’s workforce expects. Could reinvention around the human dimension stir engagement?
  7. Change the requirements, declaring “This horse is not dead”: When workplace reality conflicts unsustainably with output expectations, organisations able to accept reality and reinvent accordingly tend to thrive.
  8. Perform cost analysis to see if contractors can ride cheaper: Analysing staff as expenses rather than assets risks missing their fullest potential value. How could we reboot to showcase their upside?
  9. Promote the dead horse to a management position: Rather than reward fancy titles over real contribution, what if meaningful advancement tied directly to the ability for motivating and uplifting others?
  10. Sue the horse manufacturer: Playing the blame game often wastes energy better directed toward understanding real needs and reinventing uninspiring systems. What does that reinvention vision entail?
  11. Claim “the horse was always dead”: Whether motivation issues worsened gradually over time or not, forward-thinking leaders take full responsibility today. Authentic reinvention must start now.
  12. Hire in foreign riders known for their ability to ride dead horses.

The Antimatter Principle reminds us that inspiration sparked by deeply attending to human emotional needs will always outpace coercion. Will UK companies discover how to truly engage the 21st century British worker by fully reinventing the workplace experience? I boubt it. And yet, The potential awaits fresh thinking!

What is Rigour?

Rigour refers to the strict precision and accuracy with which work is executed in fields like software engineering and collaborative knowledge work (CKW). It entails adherence to standards and best practices for needed outcomes.

The Importance of Getting it Right

Attentive rigour matters because carelessness breeds mistakes. Flaws in logic or bugs in code stem from a lack of rigour. This introduces unwanted surprises, and failures down the line. Rigour is an attitude of mind that zeroes in on getting things right the first time Cf. Crosby, ZeeDee.

The Perils of Getting it Wrong

However, the quest for rigour can go awry when imposed hastily or mindlessly. Establishing rigorous frameworks like requirements analysis, peer review etc. does carry overhead. Teams can get so bogged down chasing perfection that creativity, productivity and morale suffer. Or so much time is spent eliminating small defects that bigger picture progress slows. Like most things, balance is warranted.

The Laissez-Faire Extreme

At the other end of the spectrum from rigour lies the laissez-faire attitude. This French phrase meaning “let it be” encapsulates a laid-back approach where participants have broad freedom to work in whatever manner they choose.

In software and knowledge work contexts, laissez-faire environments feature very few enforced policies, protocols, or mechanisms for ensuring quality. Creativity and unhindered workflow takes priority over rigour. Peer reviews, quality assurance, and documentation are optional. Teams self-organise organically without work standards.

This spontaneity can spark innovation but has pitfalls. Lack of rigour tacitly permits cut corners, gaps in logic, unfinished ideas and sloppy execution. With an easy-going approach, easily preventable flaws accumulate and undermine end results.

In applied contexts like commercial software development, laissez-faire practices practically guarantee shoddy work products riddled with defects. User needs demand rigour not as an obstacle, but as an enabler of excellence. Finding the right balance is key.

The absence of rigour embodied in laissez-faire philosophies may promote freedom. But the ensuing chaos leaves the fruits of hard work easily compromised. Some structure and rigour ultimately serves applied collaborative knowledge work better in the long run.

While cutting corners is not an option, forced rigour without context can mean marginal gains at disproportionate cost. Rigour must enable, not encumber, the pursuit of excellence. Teams that foster a culture where rigour flows from all participants, intrinsically and voluntarily, tend to find the sweet spot. Getting there requires clarity of purpose, patience, and care. Do that and rigour lifts the quality of collaborative knowledge work substantially over time.

What does rigour mean to you and your team?

Building Method: Creating Shared Understanding of How We Work

With today’s complex business landscapes and rapidly evolving technologies, having a well-defined “way of working” is crucial for software teams to execute effectively. Most organisations adopt processes, frameworks, and methods that they believe will deliver software projects successfully within their constraints.

But how often do teams step back and ask – how well does our method actually work for us? How much have we actively built and shaped it based on our own learning? How much of what we’ve learned about how to build software do we apply to building our method(s)?

The Reality

The reality is most teams inherit an existing software development method or cargo-cult the latest hype they read about. They don’t consciously architect the foundations defining the collective work. Much like constructing a building without an intentional blueprint – the result is disjointed work patterns built piecemeal over time.

This leads to confusion, frustration, and quarterbacking* when team members operate on conflicting assumptions and mental models of how work actually flows. People spin their wheels questioning why things happened when lacked shared reasoning of how decisions get made.

That’s why teams dedicated to continuous improvement migh choose to prioritise Building Method. This means deliberately designing an optimal way of working given your realities – then updating the blueprint as you learn from experience.

Key Steps

Key steps for Building Method include:

  • Surfacing the needs of all the Folks That Matter™ re: the Build Method (old skool: requirements analysis)
  • Facilitating deep conversations about current practices, the good and the bad, what to keep and what to reject
  • Mapping out flows – where value gets created and lost
  • Defining decision rights giving clarity yet freedom
  • Distilling guiding principles for tracking outcomes vs needs
  • Envisioning the ideal configuration of people, process, tools
  • Inspecting then rewiring suboptimal current conditions
  • Embedding rituals allowing reflection and adaptation
  • Surfacing and reflecting on governing shared assumptions and beliefs about how work should work

While external benchmarks provide useful perspective, real transformation occurs when teams consciously architect agreements uniquely tailored for the Needsscape. By investing energy into Building Method you construct a living blueprint that evolves intentionally vs. accidentally over time.

Invitation to Contribute

What does your team’s current method look like – and how intentionally was it built? I welcome perspectives on elevating teams capabilities for effectively Building Method. Please share your experiences in the comments.

Aside

*Quarterbacking is when one person on a team takes on an overly directive role and excessively tells other members what to do, rather than allowing for collaborative decision-making and self-organisation.

The term comes from American football’s quarterback position – the player who calls out plays and commands the offense on each down. Calling someone a “quarterback” on a software team implies they are dominating discussions, assigning tasks, and tightly controlling the work in an ineffective way.

Quarterbacking can emerge when team members lack a shared understanding of role clarity, decision rights, working agreements, and processes. Without clear method or structure, an informal hierarchy forms with the most vocal directing others and disempowering the team.

The alternative is facilitating peer-to-peer collaboration where everyone has agency in creatively solving problems. Avoiding quarterbacking means intentionally designing team interactions that enable decentralised leadership, autonomy, and leverage collective intelligence.

So in summary, quarterbacking refers to overly directive and disempowering behaviour that stems from lack of clarity, structure, and self-organisation on a team. The solution is co-creating method that empowers the broader team.

Collaborating Across Differences: The Human Element in Software

Different organizations have fundamentally different assumptions, beliefs, and contexts which makes creating a universal software development framework extremely challenging. However, some elements may be broadly applicable across these differences.

The reality is that organisations each have their own unique cultures, strategic priorities, resource constraints, legacy processes, and domain specific challenges. As a result, blindly adopting any standardised framework frequently leads to frustration and failure.

At the same time, relative similarities may exist around people. All knowledge work involves interactions between human beings with common psychological needs and inherent social motivations. Even though roles, jargon, and tasks vary widely, the human elements and fundamental nature of collaboration can provide some common ground.

With that in mind, here is a proposed collection of related idea, centered first on shared human realities, with flexibility for adaptation. We’ll note that for those organisations that reject the notion that people matter, these idea will inevitablyfall on barren ground:

Promoting Well-Being & Motivation

People need autonomy, mastery and purpose. Provide configurations supporting competence, relatedness and self-direction balanced with stability.

Facilitating Quality Interactions

Leverage group facilitation methods promoting psychological safety, caring, inclusion and mutual understanding between all contributors regardless of differences.

Enabling Effective Collaboration

Equip groups to establish cooperative norms, co-create architectures visualizing interdependencies, jointly prioritize outcomes, design policies balancing diverse needs, and evolve more humane systems thinking.

Customizing To Local Realities

Recognize domains, priorities, constraints and maturity levels vary widely. Provide guidance – but empower teams to inspect and adapt processes and tools to optimize for their specific situation.

Upholding Ethical Values

Keep considerations for transparency, accountability, sustainability, privacy, accessibility, and effects on human dignity and justice central throughout. Ensure these conversations occur.

The intent is to focus first on timeless social and ethical considerations relevant despite organizational differences – while creating space for groups to invent practices suiting their practical realities and honoring their complex contexts.

Invitation to Contribute

While organiational complexities make universal solutions elusive, focusing first on shared human realities may provide some common ground to build upon. I welcome perspectives from across contexts and cultures. Where have you seen connections formed despite differences in software development? What practices have you observed or imagined that might translate across domains? Please share stories, ideas or constructive critiques in the comments – as we collectively work to forge understanding and evolve wiser human systems thinking.